Everything you need to know about Data Entry jobs from home

While a data entry job may be repetitive by nature, it is a very flexible way to work from home and earn a steady income. Trends in the industry show this field as plentiful and spread across numerous sectors; there are many opportunities if you know where to look. Before we delve into the types of data entry jobs and legitimate companies to work for, let’s explore what a data entry job is all about.

What is data entry?

Data entry is the process of imputing data, or information, into a computer using devices such as a keyboard, scanner, disk or keeping a record of previous recorded voices such as meetings or functions. People who do data entry include electronic data processors, typists, personal assistants, word processors, transcribers, coders and clerks.

A data entry employee would essentially input data into a computer from forms or other non-electronic forms of data. Working in this job category has been around for as long as the computer has, it isn’t a new field. Originally known as keylogging, data entry has since seen a massive resurgence in popularity.

The benefits of data entry

It is very flexible and can be done from any location. Data entry jobs don’t have a high skill requirement and the training process is not too difficult. If you have relatively decent typing skills, a high school education and you can read and write in English you’ll qualify for most data entry work that’s out there.

What you can earn doing data entry

Home-based online data entry jobs may vary considerably in pay from office jobs. Data entry operators working for micro-labour offices that use crowdsourcing techniques may do smaller bits of work for smaller fees. This model is growing increasingly popular and more common.

Other workers are employed by more traditional data entry companies, which are usually business process outsourcing firms and will usually be paid an hourly or per-word rate for each project.

While many of the data entry positions above fall under the data entry category, positions advertised as data entry jobs, opposed to transcription work, will usually require the least skillset and in turn pay the least.

In general, data entry jobs will pay an hourly wage. Some companies will pay per piece of work or keystrokes per hour, minute or per audio minute. Most of these methods make your rate of pay highly dependent on your speed of data entry. Even among the general transcription jobs, there are many different types of transcription. Some may take more experience than the common data entry jobs and would require special equipment in order to do so.

The pitfalls of data entry

It’s important to remember that data entry work is almost always done by independent contractors who are not subject to minimum wage laws and who are in competition with the full-time workforce. You are also less likely to receive merit increases, bonuses, or other perks and benefits that are provided by a company in a typical office setting.

Companies that need data entry people

Among all of the businesses looking for data entry employees local government, schools and accounting firms are among the top employers of office-based data entry work. They’re most likely to be doing office administrative services, bookkeeping and payroll services.

More experienced and highly trained clerks are also required for medical diagnostic data entry work and would be paid more.

Watch out for scams disguised as a data entry job

The important thing to keep in mind while you are looking for a job in data entry is to know the difference between a trusted employer and an easy scam. As Data entry jobs are frequently the bait in work at home scams, it’s important to recognize one before you jump right in.

Here are five red flags which may indicate a scam…

Red Flag #1

Research reveals little information about the company or many bad reviews about the same issue.

Red Flag #2

The data entry job is very highly paid.  Commonly data entry jobs will almost never pay suspiciously high wages because they don’t require a high amount of skill, educational or professional qualifications.

Red Flag # 3

The job requires you to pay an administrative fee or asks you to lay out some cash up front in order to receive the information you require to get started.

Red Flag # 4

The job is labelled as “non-traditional data entry” and will almost always promise high earnings.

Red Flag #5

If you are required to purchase classes, business kits, training or certifications in order to be hired.

What skills do you need for Data entry work?

If you are looking for work in data entry, your success has more to do with the fact that you can type faster than the average person. In order to perform well at a data entry job, you will be required to be proficient at typing and be able to type at least 50 to 80 words per minute. Some data entry positions may require a type speed of over 80 words per minute which would require accuracy and the ability to type with minimal grammar and punctuation errors.

Here’s some more competencies required for a data entry job:

  • Basic computer skills – able to install and update software and keep your computer safe from viruses and malware.
  • Organization and attention to detail.
  • Good communication as in every job you are required to communicate effectively and clearly.
  • A high tolerance for repetition.
  • Software skills – able to use software such as MS Word, Google docs, MS Excel and audio recording programs.

9 of the top trusted and legitimate employers in data entry

We have put together a list of trusted employers who regularly use data entry freelancers or data entry employees who work from home.

  1. AccuTran Global is mostly a transcription company, however they sometimes have data entry jobs available. Data entry shares some similarity with transcription work. So if you are looking, don’t ignore transcription work.


  1. Birch Creek Communications periodically looks for people to do their data entry Pay is by the job and is based on performance.


  1. Clickworker allows you to sign up and become part of a group of people who complete tasks for their clients. Data entry is one of those tasks and others may include proofreading, copy editing, web research, surveys and more.


  1. DionData Solutions are currently looking for data entry professionals who can type at 60 Words Per Minute (WPM) with a high degree of accuracy. You should be professional and be able to handle a computer with ease.


  1. The Smart Crowd is a part of Lionbridge, providing their workers with a whole wide range of microtasks many of which include data entry. Payment is issued once a month which also corresponds with your performance.


  1. SigTrack works with independent contractors to record whether petition signers are voters or to process voter registration and other forms. Although they only hire at certain times during voting and petition season.


  1. Microworkers is another microtask site. They offer a variety of tasks and some of those include data entry.


  1. Amazon mTurk Amazon Mechanical Turk is the mother of all microtask sites, and you can find plenty of data entry work among their thousands of available tasks. Once you are registered you can select HITs Human Intelligence Tasks. You are paid if your work is accepted.


  1. Working Solutions periodically offer work that involves data entry. Although in order to work with them you will need to fill out an online application and follow up with some assessments. They will then contact you after, which can often take up to two weeks.


Data Entry Jobs to do from home

Perhaps you aren’t looking to be employed but want to sign up for a data entry job on the side or freelance from home. Here are some of the best data entry jobs you can do part-time.


Transcription doesn’t require any special training and once you figure out how to do it – which can be as simple as stopping and starting a recording and typing up what was recorded – it is easy. Although there are software programs that help make this process more efficient, so you may need to invest a little in the tech.

Being a transcriber doesn’t require a lot of technical skill either as you essentially type out what you hear. Every so often you might need to use common sense to hear what’s going on when it is difficult to hear, but the more you do it the better you get.

Email and Chat customer service

This might not always be the first choice although some customer service jobs are over the phone, many other new opportunities involve handling emails and communicating using an online chat function for a company’s website. Chat and email customer services is the latest growing field in this area.

You could work for a customer service organisation, or work directly for a business doing their customer service, or you could start your own freelance business as a customer service pro.

Digital Editing

Many companies are looking for a digital editor who can capture, compile and analyse digital data reports relating to digital activities. This person understands marketing, shifts in content trends and can analyse online data very quickly. Digital Editing typically falls into data entry work so include this in your search terms online.


Bookkeeping is recording on a day to day basis the financial transactions and information pertaining to a business. It essentially ensures that a record of individual financial transactions is correct, up to date and comprehensive. Accuracy in bookkeeping is a vital requirement. Clerks are often employed to help post or move certain transactions into different categories such as:

  • Expense payments to suppliers
  • Loan payments
  • Customer payments for Invoices
  • General financial reports

A data entry person in a bookkeeping or accounting firm doesn’t need formal training in accounting, just really good accuracy and attention to detail.

Database updating

Every company on the planet has a database of customers, potential customers and even lost customers. Yet most are sitting with databases that are outdated. Why? Because databases must be consistently checked and updated. Even though CRM systems are in place, salespeople are in the business of selling not doing admin, so updating records is the last thing on their mind and often gets ignored.

The reality is that this data is a vital company asset and the job most people hate the most. While you may not see this job advertised, you can approach literally every business in your area and offer to do this work from home. All you need is a telephone, a computer and knowledge of excel.

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